Table of Contents
Updated by Jordan Millar
Everyone who wants to access ChekRite in any way must have an Employee profile set up. Depending on what level of access they need you can grant them one of several different roles. You can see more about the different user roles and access here.
There are two main types of users: ChekRite users, and managers/administrators.
ChekRite users will only use the ChekRite app to complete inspections. Managers and Administrators will either user ChekMate or the ChekRite Portal to administer the ChekRite environment at various levels.
Basic User Information
For all users, the minimum information needed to enter them into the portal is First Name and Last Name. However, there are other fields that can be entered for enhanced functionality and reporting. When creating a new user, they are automatically given access to the site you are currently logged in to.
Select a title from the drop down menu.
First & Last Name
Enter the first and last name of the user.
If this is entered, then they will be able to receive email reports through the notifications system.
If a mobile phone number is entered here, the user will be able to receive text messages from the notifications system. Note that the phone number must be entered in international format. e.g. +61 447 555 123
This a drop-down for the department that the user belongs in. If entered this can be used in reporting and notifications but also used in checklists to limit the Employee Extra Info type to showing employees in certain departments.
Type a few letters to search for the department. If it doesn't exist, a ➕ icon will appear allowing you to add a new department. Departments can be maintained in the Tables system.
This a drop-down for the position that the user belongs in. If entered this can be used in reporting and notifications but also used in checklists to limit the Employee Extra Info type to showing employees who have certain positions.
Type a few letters to search for the position. If it doesn't exist, a ➕ icon will appear allowing you to add a new position. Positions can be maintained in the Tables system.
You can upload a photo of the user and it will appear when they log-in to ChekRite and in the list of users in ChekMate and when the Employee Extra Info type is used. Additionally, users can take their own photo in ChekRite.
Rather than use long user names and passwords, to make access fast for the user when they are logging in to do an inspection, ChekRite users a numeric Employee ID and PIN.
Most organisations already have existing numeric identifiers assigned to each employee which can also be used as the ChekRite Employee ID Number. This could be employee ID, payroll number or badge number. Otherwise, assign a unique number that each user can routinely remember such as the last six digits of their mobile number. The Employee ID can be up to 8 digits long however, the PIN must be exactly 4 digits long. Both of these must be numbers only.
To add a ChekRite app user to the system do the following:
- Navigate to Organisation -> Users (A new tab will open in the old portal to enter this.)
- Push the New button
- Enter the required information. Minimum information is in green below, optional information is in orange.
To give a user access to either ChekMate or the ChekRite Portal they must have entered a user name and password. The user name must be unique across the whole of ChekRite not just within your company. Normally you would use the persons company email address for this, but if they don't have a company email address, you can create a user name based on the company name. For example, if your company was called ABC Corp and the user was called John Smith, you might create an user name of abc_corp/john.smith or abc_corp/jsmith. It is important that the company name be the actual company name as it is spelt in ChekRite replacing any spaces with underscores. In the user name field, the default value shows an example of this. Whilst the company name must be as per the company name in ChekRite, the user name can be anything you want.
After entering the username you need to enter a password. The user can change their own password once they have logged in to the portal.
Finally, you need to select a user role from the drop-down list. The available user roles are defined here.
A user can have access to more than one site. If the user has company level access they will have access to all sites regardless of whether or not the site is selected in this tab. By granting the user access to more than one site, they will be able to use their same employee ID and PIN to sign into different devices at different sites that they have been given access to.
Here is where you can assign this employee to an employee group. For more details on employee groups see this article.
This will display all the inspections that have been submitted by this employee. For here you can print out the audit and exception reports for the inspection once selected. In the headers of the table for these inspections you can add filters to only show certain inspections.
This will display all the issues that have been raised by the employee. From here you can triage or review the issue. You can also print an issue worksheet or report once the issue is selected. In the headers of the table for these issues you can add filters to only show certain issues.
Changing Your Password
To change your (or someone else's password if you have authority) do the following steps:
- Navigate to Employees > General
- Search for the employee either by entering their name, employee ID or email in the search boxes on the left hand side of the screen
- Update the password in the Password field. As you move from the field it will be automatically saved.