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Planning Sites

Jordan Millar Updated by Jordan Millar

What is a Site in ChekRite?

ChekRite uses sites to group together assets and employees. This is generally a separate physical location but not always. When you pair the ChekRite app to your portal you can only pair it to one site. This reduces the amount of data that the device has to sync down to the ChekRite app each time.

In addition, sites are used to:

  • separate permissions for users
  • be a logical structure for reporting
  • separate configuration and customisations in your environment

As an example, just say you have two locations that you run your business out of, one in Australia and another in New Zealand. The assets in New Zealand are not likely to often move to Australia and vice versa. Therefore, there is no sense in having all the New Zealand devices download changes to the assets and employees that are only in Australia each time something happens over there. That just needlessly uses your data for information that will never be looked at. Conserving the amount of data that a device needs to download is one reason why you might have separate sites in ChekRite, but there are other reasons too.

One Site or Many?

There is no right answer to this question. In some cases you might want a single site for the whole company, but in other cases you may want each physical location to be a separate site. We have even seen cases where it may make sense for different departments to be under different ChekRite sites but this really does depend on your organisation.

The following questions may help you make a decision, but if in doubt, talk to someone at ChekRite who will be only too happy to help advise you.

Do your assets regularly move between locations?

If your assets mostly stay in the one physical location then this is a good indicator that each physical location will be a site in ChekRite.

If they regularly move between your physical locations you can either decide to group locations into one site, or you can have them as separate sites but have in place a procedure to move assets between those sites.

Will you have personal devices or shared devices?

The ChekRite app is multiuser meaning that the same device can be signed in to by many people. If you are going to have devices dedicated to each site, then any user can sign in on that device so having each location as a site in ChekRite is not going to cause any inconvenience to your users.

However, if you are going to have personal devices that are assigned to each user (or they are using their own device) and if they regularly move between physical locations and those locations are set up as sites in ChekRite, then they will need to move their device from one site to another. This may be inconvenient. So, in this case you might want to have fewer sites or even just one site.

Do your employees regularly work from multiple locations?

It is possible for employees to log in to multiple devices with their ID so if they do travel from time to time to another site they can use a device from that site to do inspections. However, if many employees regularly move between sites, then this may present a problem that prevents you from having those physical locations as separate sites in ChekRite.

Alternatives to multiple sites

If your business rules determine that a single site is necessary, you can still know where assets physically are by utilising Asset Properties. It's possible to set an Asset Property for the asset to say what site it is on either through the portal, ChekMate, or even with a question on a checklist.

This Asset Property can be used in reporting through ChekRite Analytics or even to trigger different notifications if required.

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